Mail in the morning. Money in the bank by afternoon. Mail in the morning. Money in the bankPosted to your CRMBalanced by afternoon.

A Day with AQURIT: Processing Mailed Checks and Payments from Capture to Same-Day Deposit. AQURIT has been used by 350+ organizations since 1999. Mailed checks are posted and deposited the same day. It is built for nonprofits, utilities, county tax offices, and universities that rely on checks. Reported results: Food Share went from 14,000 to 28,000 gifts with the same team; Ole Miss gained back 17.5 hours a week; Baldwin EMC processed about 3,000 payments a day. Start with the mail: a county tax bill, its stub, and a handwritten check. Start a batch in Capture. A short form asks what kind of mail it is and where the money goes, then the user adds the file from the scanner. AQURIT reads every check in the batch before the team reviews it, so staff review instead of type. For each check it reads the name, the amount in numbers and in words, the signature, and the memo, and shows how confident it is in each value. If AQURIT cannot read a value clearly or a field is missing, it flags the item and asks the team. The user can correct the value or clear the flag with a short note. All flags from every batch appear in one list, for example a possible duplicate, a missing field, or an account on hold. Each note is saved on the record with the author and time, so the reason a check was processed can be answered months later. Customer quote from Catherine L. Traywick, Treasurer, Cochise County, AZ: "Today is delinquent day and we do not have a single tray of mail waiting to be opened or processed. I have been here 27 years and I have never seen this before." After approval, one step sends the deposit to the bank and the payments to the CRM, or to tax or utility accounting software. Nothing is typed twice. The deposit reaches the bank and payments post to the correct records the same day, with no trip to the bank. Every file AQURIT creates is stored and can be retrieved in one click if a bank or auditor asks. End-of-day reports include deposits, end-of-day reconciliation, and exceptions; the user picks a date range and downloads the needed report. An audit trail shows who did what and when, including every flag the team overrides. Users can book a 30-minute session to see how it would work for their team. Downloadable resources: the AQ2 overview (2 pages) covering what AQURIT does, the systems it works with, what changes for the team, and who to call. Case study: Food Share of Ventura County (2 pages), covering growth from 14,000 to 28,000 gifts a year with the same two-person team, how the switch went, and what it saved. Case study: Ole Miss (2 pages), covering 17.5 hours a week saved on gift administration and 40+ campaigns a month scanned and deposited the same day.